DanChurchAid (DCA) is a faith-based Danish INGO working closely with church-based as well as secular NGOs in Uganda and in the Great Lakes region. DanChurchAid has supported emergency relief and development programmes in Uganda - including Karamoja, since 1979. DanChurchAid works with partner organisations through a gender-inclusive rights-based approach. For further information on DanChurchAid, please visit: www.danchurchaid.org
Reports to: Country Director
Direct reports: All country program employees except the humanitarian Team leader and his/her employees
Purpose of Job:
The purpose of the HoP is to coordinate programme and project activities, achieve programme objectives and maximize synergy.
The Head of Programme is a part of the management team at the country office and has joint responsibility with the Country Director for the strategic development and fundraising.
The HoP plays a key role in quality assurance and smooth implementation of the programme.
The HoP has the responsibility for management of the programme team, delegates work and ensures that policies, formats, procedures and systems are known and implemented correctly.
The Head of Programme is overall responsible for meeting internal & external deadlines
• Supervision and management of the Programme Team, through mentoring, dialogue and capacity development.
• Delegate work in the programme team and ensure that deadlines are met and procedures (policies, guidelines and formats inclusive of risk management) are followed.
• Take lead in creating a constructive working environment, proactively motivating employees.
• The Head of Programme is responsible for planning and prioritizing work in the team and assuring clear division of labour between employees on the team.
• Responsible for conducting annual Employment Development Reviews of programme team and assure that agreements are fulfilled.
• Responsible for making and updating job descriptions for the program team and ensure that all know their role and live up to the job description.
• Responsible for employee welfare in the team.
• Take part in recruitment of programme and project staff as well as termination of contracts.
• Ensure the proper induction of new employees in collaboration with the Finance and Admin team and the Country Director and ensure handover after resignations.
• Quality assurance of projects and programmes in accordance with DCA strategies, policies and guidelines and delegation of tasks within the team.
• Together with the Country Director, safeguard human resources are allocated to ensure that programmes and Projects are implemented to the highest standard standards.
Management Team member
• Member of the country office management team and acting country director when delegated.
• Contribute to defining strategic directions through inputs to the strategies, policies and annual planning. Take active and constructive part in the teamwork at the country office.
• Suggest possible improvements in the effectiveness and efficiency of internal quality and control systems.
• The Head of Programme has a central role in the organisational development, innovation and strategic vision for the office and the partner portfolio.
• The Head of Programme plays an active role in securing that employees and partners understand and adhere to DCA Anti-Corruption policy and participates in complaints handling system.
Programme and project planning, implementation and finalisation
• Overall responsible for the timely implementation of the Country Programme in accordance with the DCA Programme and Project Manual (PPM).
• Ensure that all programme employees have the necessary knowledge and training about policies and DCA PPM, Programme &Project procedures.
• Support and supervise project employees in country programme and project planning, implementation and finalisation. Special attention is given to crosscutting commitments (Gender, RBA, Religion and Development etc.) and ensuring synergy within the country programme.
• Ensure collaboration with CO finance and prolog employees in programme/project planning, monitoring, reporting and capacity building.
• Quality assurance of key programme/project documents such as (GPDR funded) Project reports, and the annual report before submitting to Country Director and SAL/HQ.
• Supervise project employees and ensure the quality in project planning and approval, including chairing the project committee meetings.
• Motivate programme team to prepare and execute Partner Platform meetings including monitoring of the ToC.
• Ensure overview and monitoring of the partner portfolio against programme strategy and DCA cross cutting commitments including CHS Benchmarks.
• Provide feedback to SAL/HQ on issues relating to PPM and global policies.
• Ensure proactive humanitarian response capacity in CO and partners - specifically cash transfer capacity and use of mobile technology - , and that humanitarian projects are implemented rapidly to Save Lives. Where possible ensure link to development activities in the Country Programme.
• Ensure DCA participation in UN clusters and response network.
• Ensure that the CO has the necessary expertise on DCA’s Programme Policy for Humanitarian Action, key humanitarian principles & standards (CHS) and the DCA PPM for Humanitarian Action
Networking, Advocacy and lobby
• Actively participate in relevant networks, including the ACT Alliance and the ACT Forum Nationally/Regionally.
• Link with HQ re global advocacy.
• Support and supervise Project staff’s active engagement and contribution to DCA Global Advocacy as well as partner’s advocacy efforts as per Country Programme objectives and DCA International Strategy.
• Provide input and support to the Country Director on programme matters in relation to contact to Danish Embassy, the Delegation of the European Commission, UN and other organisations.
Fundraising/New funding sources
• Support the Country Director on fundraising efforts i.e. ensure that the programme team prepare relevant background documents and strong concept notes/project proposals.
• In close cooperation with the global funding officer lead the programme team in developing innovative and relevant project ideas/concept which respond to community needs and donor interests/requirements. Support programme staff in fundraising initiatives, ensuring contact to relevant units in HQ and when relevant staff in other offices.
Relation to HQ
• Maintain a close and functional relationship with the DCA SAL Unit and in particular the deputy Head of SAL responsible for the PPM and the International Strategy and Annual Report.
• Support and guide the PO’s in their cooperation with relevant people and units in HQ
Programme Budget/ Financial management
• With input from Head of Finance and relevant Finance Officers, ensure programme/project budget consumption is on track, regularly updated and reflect strategic programme decisions.
• Monitor programme financial consumption in collaboration with POs and FO.
• Assist the Country Director in making strategic programmatic and financial decisions based on input from POs and HoF/FO.
• Participate in information activities in connection with information campaigns in Denmark.
• Support coordinating and facilitating DCA arranged visits (by DCA staff, journalists, donors or others) to the country (ies) according to agreement and in close cooperation with the DCA media team/communication officer.
Qualifications, Skills and Experience
• Master’s degree in Development studies ,Community psychology, Peace and Reconciliation or related field
• Bachelor’s degree in Humanities
• At least eight years of related experience at senior management level
• Experience managing humanitarian, emergency response and development programming (right to food and active citizenship)
• Broad working knowledge and experience of advocacy and campaigning.
• Working knowledge of capacity building, learning and development activities and how to create a learning and sharing environment with a strong knowledge management basis
• Politically astute, with a good understanding of key external organisations, how they operate and make decisions, and the country development context
• Commitment to and knowledge of creating a partner-led operational environment, with an ability to create an internal DCA approach that is focused on developing and supporting partner organisations to achieve direct impact and results relating to DCA’s objectives
• Knowledge of, and experience in working with donors
• Excellent track record on strong people management skills
• Influencing experience and ability to develop organisational networks and associations
• Experience of core humanitarian standards
• Good managerial skills to co-ordinate the Uganda program team to deliver on the DCA’s objectives.
• Proven ability to coach on the building of strong, credible relationships with international and local NGOs, government associations, business leaders and communities
• Excellent inter personal communication skills, both written and verbal with high impact influencing and persuasive skills.
• Able to use different approaches to achieve followership.
• Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through
• Proven ability to cultivate knowledge based relations with different stakeholders going beyond grant based relations (strategic partnerships)
• Excellent analytical and conceptual thinking skills; able to understand complex issues and translate them into simple, workable actions and plans
• Ability to think strategically, work creatively, effectively and in an innovative manner
• Show commitment to DCA’s overall aims and policies and experience of promoting women’s rights and those of marginalised people in all aspects of DCA’s work in Uganda.
To apply please send your CV and cover letter with 3 work related referees to the address or e-mail below.
All applications should be marked: “DCA Head Of Programs”. E-mails that exceed 2MB will not be considered.
Address: People Performance Group Plot 8 Kitante Close P.O. Box 12405 Kampala.
While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification.