Reports to:                                          Programmes Manager

Department:                                        Programmes

Duty Station:                                       Kampala, Head Office

Role Definition

The Programme Officer shall be part of the programmes team and shall provide support in planning, budgeting and implementation of the respective Project activities in all regions of operation. She/he has to ensure that high quality work is done in the delivery of services towards achieving the objectives of the programme.

Key Performance Areas/ Accountabilities             

Key Responsibilities

Planning, Budgeting and Implementation             

•   Lead the annual planning and budgeting for the project

•   Participate and provide technical support in the general organizational planning and budgeting process

•     Ensure that programme specific activities are effectively and efficiently implemented as per programme calendar

•     Take lead in identifying programme requirements through research, feedback and interaction with beneficiaries and key stakeholders

•      Ensuring proper follow-up of the implementation of outlined activities among different stakeholders

•      Bring to the attention of the supervisor in a timely manner any issues that would affect the effective implementation of programme activities that may require urgent attention

•     Prepare quality and comprehensive reports on project achievements and outcomes and submit both summary and narrative reports in a timely manner as per established reporting schedules by both the organization and the funding partner

•     Ensure that whatever is planned is implemented as evidenced by the necessary reports.

•     Actively participate in the project beneficiary identification process

•     Ensure that day to day decisions are in line with agreed project strategy and guidelines.

Networking, Advocacy and  Stakeholder Management    •     Organize regular meetings with both stakeholders to foster positive relationships

•    Actively participate in the designing and implementation of effective advocacy strategies

•    Provide regular updates to FAWE-Uganda and relevant stakeholders on the progress of implementation of program/ project activities

•    Carry out stakeholder / beneficiary relationship management and ensure harmonious relationships and partnerships between FAWE and its stakeholders/ beneficiaries

•   Champion networking, advocacy and building support systems for programme sustainability within the regions of programme implementation

•   Develop public relations and communication strategies to support program goals and increase awareness about the programme

Documentation, Replication and Mainstreaming

•    Ensure clear documentation of project work, file and maintain all project documents in both soft and hard copy

•    Prepare and submit good quality reports to the immediate supervisor in a timely manner

•   Disseminate documentation / information/ reports with relevant stakeholders in line with approval from the line manager

Monitoring, Evaluation, Accountability, Research and Learning    •    Actively participate in the monitoring and support supervision of programme activities

•    Identify areas requiring research for both program improvement and learning purposes

•    Ensure timely and quality reporting to the organization and to the funder

People Management and Leadership     

•    Share relevant information / communication from management and to management and maintain an open line of communication with the team and supervisor

•    Participate and make input into the performance planning and evaluation processes

•    Participate and complete all trainings organized and geared towards staff capacity development

Finance, Accountability and Procurement Processes        •     Make timely requests and accountability for all funds advanced to you

•    Maintain a high standard of stewardship and accountability for all funds and assets entrusted to you

•   Ensure safety of all assets under your charge and report all faults to administration

Resource Mobilization  

•   Take lead in proposal development

•   Identify potential donors, maintain and strengthen relationships with existing donors and like-minded partners

Others 

•   Participate in or implement assigned projects and tasks in line with instructions from the supervisor

QUALIFICATIONS AND TRAINING

• A Bachelor’s Degree in Education, Social Sciences, Social Work and Social Administration, Development Studies, Adult and Community Education or related field is essential
• Post Graduate Training in Project Planning and Management is essential
• Computer literacy (MS Word, Excel, Statistical Packages, and Database)

EXPERIENCE

• At least three years’ experience in programming in a reputable NGO work environment.
• Experience working on girls’ education and development issues will be of an added advantage

PERSONAL ATTRIBUTES

• Strong analytical skills
• Working knowledge of project planning and management
• Demonstrated capacity building skills
• High standard of integrity, discretion and loyalty
• Actively seeks out feedback on their performance (both results and behaviours) with a view to continuous learning and growing
• Self-driven and able to work under minimal supervision
• Proven ability to work effectively with others to achieve results with strong people leadership skills and abilities
• A commitment to women empowerment as a route to development
• Build relationships –ability to establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization
• Demonstrated understanding of concepts and application in organizational learning and knowledge management
• Demonstrated report writing skills
• An excellent understanding of the concepts and practices of participatory development approaches
• Financial Management skills
• Excellent Communication skills