Finance and Administration Manager-. SESACO

SESACO

Other

uganda - kampala full-time Closing date - 16/04/2019

Job Summary

Minimum qualification: Bachelors degree

Minimum years of experience: 5

Required languages: English

Required IT skills: ,MS Office


Job Description

Reporting:

Chief Executive Officer (CEO )

Supervising:

Accountant, Stores , HR  & Procurement

Department:

Finance, Procurement, HR & IT

Other accountabilities:

Board of Directors

PURPOSE OF POSITION:         

To direct the stewardship of company assets, proactively mitigate against financial risk, and ensure efficiency in financial systems in line with SESACO’ Vision, Mission, Core Values and long term Strategic Directions.

POSITION OVERVIEW:

The position holder shall be an experienced business professional with background in Finance and accounting; exemplifying depth in the understanding of Ugandan medium enterprise business environment; with a track record in successful delivery of key financial outputs in a fast paced agri-business enterprise. This position will direct and develop the Accounts, Human Resource, Administration, IT, and Procurement departments, spearheading financial planning, procurement management, Policy development and implementation, statutory compliance and risk management, Cash flow forecasts as well as revenue/credit cycle management. The position envision preparation of board papers and strengthening governance systems.

Financial planning and management

Provide professional advice and sufficient information to facilitate strategic decision making.

Develop a systematic, scalable and coherent financial planning system with appropriate user friendly planning tools and templates.

Deliver a credible annual budget, financial forecast and cost benefit analysis within set limits of company strategy.

Provide timely and accurate monthly, quarterly and annual financial reports with clear variance explanations as needed.

Set appropriate internal controls, authenticate transactions and ensure company readiness for audit.

Business and Financial management system set up and development

Ensure adherence to the company Finance manual with policies, frame works, procedures and processes.

Develop transactional templates, tools and forms in appropriate quality and quantities.

Guide the development of financial authorization and signatory management processes.

Determine bank agency and liaisons with financial institutions.

Fund raising and utilization of funds

Cash flow management

Regular costing and stock management

Business analysis to ensure optimal mix, pricing and profitability

Investment decisions

Liaising with development partners and ensure adherence to project guidelines

Audit Management

Review all prepared files for statutory external audit before submission to the auditors and be key coordinator of all external audits.

Adequately prepare for external and internal audits and offer the required support during the exercise.

Follow up and resolve issues raised from external and internal audits.

Carry out analysis of audited financial statements and present the same to Management.

Financial Compliance  

Support and implement an internal control system that safeguards company assets.

Ensure the availability of relevant sections of company Law and labour law to Finance staff as needed.

Ensure statutory compliance in financial dealings in regard to all forms of taxation including VAT due to the company, employees and consultants.

Ensure company financial obligations to employees and consultants are alignment with stated requirements of employment ACT and consultancy contracts.

Credit Management  

Develop and supervise implementation of sound credit management policies and procedures ensuring compliance to relevant laws and regulations.

Provide accountability for credit control and debt collection while at the same time maintaining client confidence.

Maintain credit worthiness of the company through timely payment of suppliers, financial institutions, consultants and vendors.

Logistics, Asset movement and management.

Develop and supervise implementation of sound asset movement and management policies and procedures.

Provide accountability for Asset registers and ensure proper maintenance and usage.

Determine Asset disposal and set depreciation standards; set related processes and supervise implementation of disposal activities.

Provide overall direction for logistics and related administrative processes while ensuring cost savings and value for money in all dealings.

Provide strategic direction for supply chain management including but not limited to procurement, tendering, stock management ensuring shareholder value.

Technology support and development

Provide oversight for ICT development and maintenance of computer hardware and software.

Ensure optimal utilization of quick books to cover 90% of the company operations.

Ensure the presence of ICT strategy that increases the competitiveness of the company in all its dealings.

Administration and Staff Management

Ensure proper levels of employee motivation across all department through proper remuneration, proper supervision and proper conflict management.

Ensure high performance standards for all the staff through the practice of sound performance management processes.

Maximise company staff productivity by providing opportunities for training and capacity building coupled with well defined work targets and adequate tools of trade.

Create an empowering environment within which all staff can express their creativity and grow in goal ownership within the company.

Proactively ensure succession planning at all levels of leadership across all department.

Escalation, management and brokerage of solutions for finance staff from management.

People Management

Manage performance of all staff supervised including goal setting, regular feedback sessions and appraisals.

Obtain understanding and address the training needs of staff through departmental heads

Ensure discipline within the staff supervised.

Ensure targets across departments are set and KPI communicated to all staff

Governance

Prepare professional board papers and circulate them at least 7 days in advance

Liaise with company secretary on board meetings planning and preparation

Attend board meetings and over technical advice on financial management

Any other assignment deemed necessary.

Key Performance measures

Financial planning cycle

Internal controls

Financial reporting

Legal compliance

Cash flow management

Credit worthiness

ICT support

Logistical efficiency

Staff performance and productivity

Staff turnover rate

Administration efficiency

Staff appraisal and production

Knowledge, skills and experience

Holder of B.Com degree or Equivalent

Full CPA/ACCA or equivalent qualifications

Thorough Computer knowledge and hands-on proficiency in Tally system

People skills

Communication skills  

Problem solving skills

5 years’ experience in senior finance management

Must be performance driven

Must display positive attitude.

 

 


How to Apply

 Please send your CV and cover letter with 3 work related referees to the address or e-mail below. Applications may not exceed 2MBs.
People Performance Group
Plot 8 Kitante Close, Kitante
P.O BOX 12405
Uganda

Email: application@ppg.co.ug

Closing date: Sunday 26th April 2019

While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification.
 

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