Logisitics Assistant-. ICRC

ICRC

Logistics / Transportation

uganda - kampala full-time Closing date - 20/03/2019

Job Summary

Minimum qualification: Bachelors degree

Minimum years of experience: 2

Required languages: English

Required IT skills: ,MS Office,MS Excel


Job Description

DEPARTMENT:                        LOGISTICS

Place of employment:      KAMPALA

LINE MANAGER:                     LOGISTICIAN 2

WORKING HOURS:                  20 HOURS (50% OCCUPATIONAL RATE)

Purpose:

The Logistics Assistant supports the delegation's logistics team by following up on and handling requests.

Generic Accountabilities and Responsibilities:

Provides support in accordance with logistics standards, ICRC rules, financial procedures and regulations. This may include some or all of the following activities:

• Meetings with internal customers for collaborative demand planning (CDP)

• Order management

• Maintenance, follow-up and statistical reporting using the Field Supply System (FSS) application

• Follow-up on inventory levels

• Warehousing

• Transport of goods and coordinating trips into the field

• Import-export formalities

• Filing and archiving of documents.

Specific Functional Responsibilities:

Procurement and Purchasing

  • Ensures validation and recording of Requisition Orders (ROs) according to established criteria
  • Ensures accurate and timely follow-up and treatment of Requisition Orders
  • Provides feedback to the requester concerning status of validated Requisition Orders
  • Update and close RO files
  • Establishes and keep up to date RO Data Base
  • Investigates for delayed RO
  • Monitor and follow up on claims and claims procedures
  • Carryout purchasing in accordance with ICRC standards within local area for those items not forwarded to Manila
  • Ensures that purchasing is carried out in accordance with ICRC standards, is auditable and fully transparent and is carried out in to the satisfaction of the "client" departments
  • Liaises with the Administration on financial issues

 

Warehousing

  • Manages the warehouse including monthly stock inventory for all assistance items in accordance with ICRC guidelines
  • Ensures all the stock items are accompanied by the appropriate documents
  • Ensure that all warehouses are appropriate for requirements, clean and secure
  • Reports to the Immediate Supervisor in order to enable him / her maintaining optimum stock levels, using cards or other systems, this according to regulations in place and instructions received by the Immediate Supervisor
  • Responsible for the reception, careful inspection of all items delivered to all types of stocks and documents signature.
  • Responsible for the proper and careful storage of all items and for their packing and loading for distribution to 'clients'
  • Supervises / checks the Loaders / Head Loaders while working in the store
  • Locks warehouses whenever no staff is present

 

Computer systems / Field Supply System (FSS)

  • As required to operate and maintain ICRC logistics standard computer system

 

Transport / Dispatch

  • To arrange and execute forwarding of all assistance items, diplomatic pouch, personal effects to final destination as requested
  • Send back to issuer all Waybills after having signature.
  • Maximise fleet efficiency and effectiveness through planned resource allocation and maintenance in accordance with Workshop Manager (or VFM)

 

Statistics

  • Send monthly statistics to Headquarters all logistics forms copies after checking and signatures

 

General Duties:

  • Abides by the Security Rules and the ICRC Code of Conduct at all times;
  • Ensures optimal information management and sharing within the delegation in line with internal guidelines and in full respect of confidentiality principles;
  • Performs duties and tasks not covered in this job description and provides support to other departments when necessary.

Minimum required knowledge and experience:

  • University degree in Logistics, stores, supply chain management or related field
  • Minimum 2 – 3 years’ work experience in a logistics department or environment
  • Confirmed computer skills, especially in Excel & Word
  • Able to work within deadlines and sometimes under stressful conditions
  • Driving skills with a valid driving permit with B and DM classes is an added advantage

Person profile:

•         Personal integrity, honesty, discretion and reliability.

•         Excellent report-drafting skills, with consistent attention to detail.

•         Very good communication and interpersonal skills; ability to train, coach and motivate others.

•         Strong sense of responsibility and ability to take initiative and to work independently.

 


How to Apply

 To apply please send your CV and cover letter with 3 work related referees to the e-mail below.
Email: application@ppg.co.ug
While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification. 

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