Job Opportunity

Fields of Life (FOL) would like to identify a capable and experienced Program Coordinator for their Rwanda Office who is highly motivated and dynamic with passion, vision and initiative, good interpersonal skills and high standards.

The applicant will be a proven leader with a strong track record of meeting objectives. This is an exciting opportunity to develop the work of Fields of Life in the region alongside our Head of Programs.

Organisation profile

Fields of Life (FOL) was established in 1993. Since then it has developed substantially in both size and vision. FOL is committed to sharing the Christian faith by collaborating with local communities and churches in East Africa to bring about positive change through the provision of quality education, clean water, health promotion and other community based projects.

PURPOSE OF THE POSITION

Reporting to the Head of Program, the Program Coordinator will manage the implementation and coordination of the field projects and programs in Rwanda with possible extension to Burundi and DRC. S/he will provide leadership, strategic direction, management and evaluation of all aspects of the FOL projects/ programmes in Rwanda. The Programme coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, administrative and security organisations.

KEY RESPONSIBILITIES:

Governance and Organizational development

• Manage the Fields of Life (FOL) office in Rwanda taking into consideration economy, efficiency, the image of the organisation and the safety of staff and property.
• Register FOL as a Non-Government organization in line with the regulations in Rwanda
• Review the FOL existing policy documents for suitability in Rwanda
• Publicise FOL operations in Rwanda to increase visibility and enhanced partnerships
• Monitor and review the security status of the areas of operation on a regular basis, liaising as applicable with local authorities, other NGOs and other relevant security bodies. Make reports, as appropriate, to the Head of Programmes/Executive Director.
• Regularly advise the Head of Programmes of any imminent and foreseeable developments (political, social, competition, policy) in the national and local operating environment and their impact on local programming.

Programme management and resource mobilization:

• Develop the annual operation plan and budgets in line with FOL’s strategic plan
• Compile and submit the annual consolidated procurement plan to the logistics department and update as new projects come on board
• Submit a monthly operational plan by 30th of every month
• In consultation with the senior management team, develop a programme implementation strategy which is appropriate to the countries’ context.
• Monitor budgets vs expenditure in line with donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations
• Work with the MEL manager to carry out needs assessment to inform programming
• Develop and implement a contextualized resource mobilization strategy for Rwanda.
• Design high quality concept notes and proposals for resource mobilisation in education, WASH, Coordinate donors / teams field trips and ensure program details are transmitted in a timely and professional manner.

Reporting

• Submit a monthly operational report to HoP by 30th of every month
• Submit activity reports for each activity carried out within 7 days of completion
• Collect and submit to school reports on a termly basis
• Produce high quality documentation, including stories of change on different interventions, aiming at programme modelling, replication and scaling up.
• Facilitate organisational learning by developing, collecting and disseminating relevant internal and external programme information

Human Resource Management / Admin

• Supervise, mentor, coach and appraise staff and volunteers in line with FOL HR guidelines
• Develop a network of volunteers to support the implementation of the various programs in Rwanda.

Additional responsibilities

• Child protection: Adhere to FOL’s child protection policy and code of conduct.
• -Prevent, identify, report and respond to child protection issues
• Risk management: Responsible for identification and management of risks including maintaining an updated risk register for Rwanda.
• Gender: Mainstream gender in Rwanda plans, proposals and activities and promote a gender sensitive environment across the office. 
• Outreach: Support FOL staff, partners and supported communities including children to get deeper understanding and appreciation of the role of faith in development.

Administrative support

• Responsible for setting up and publicising the FOL operations in Kigali
• Develop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, donors and other NGOs)
• Represent FOL at relevant meetings (e.g. local government, sector-coordination and security) in order to facilitate and ensure cooperation and partnerships.
• Seek out and participate in relevant local networks or task groups on specific developmental issues regarding education and WASH.
• Accompany donors / teams on field trips and ensure program details are transmitted in a timely and professional manner.
• Monitor and review the security status of the areas of operation on a regular basis, liaising as applicable with local authorities, other NGOs and other relevant security bodies. Make reports, as appropriate, to the Executive Director and headquarters.

KEY RESULTS AREAS

• FOL registration completed
• Quality and timely reports and plans
• High quality proposals
• Strong networks established

KEY QUALIFICATIONS

• Bachelor’s degree in a relevant subject such as Management / Development Studies / Business Administration
• A post graduate qualification in project management or relevant field (Desirable)

EXPERIENCE

• Minimum 4 years’ experience in a management position, preferably in an international humanitarian and development organisation   
• Strong working knowledge of English, Kinyarwanda and French (spoken and written)
• Demonstrated ability to oversee programs
• Experience working in Rwanda, Burundi, DRC or Uganda
• Ability to work in Rwanda and freely travel to Burundi and DRC