Administrative / Clerical

uganda - Kampala full-time Closing date - 04/06/2021

Job Summary

Minimum qualification: Bachelors degree

Minimum years of experience: 3

Required languages: English

Job Description

Purpose of the post: 

The Travel Officer ensures that Travel activities are organized smoothly, including coordination of pickup/drop-off of ICRC staff and guests, travel arrangements, visas and permits, official registration and accommodation.

Main responsibilities:

• Coordinates flight schedules and arranges airport or hotel pick-up and drops with the Fleet department.

• Organizes, facilitates and ensures appropriate accommodation for new arrivals, visitors, field trips and workshops.

• Organizes Travel files, business cards, briefing programmes and tours of the delegation for new arrivals.

• Organizes staff travel by the most cost-effective means (makes flight reservations, purchases tickets and confirms flights for professional and private travels).

• Processes travel and immigration documents with relevant authorities for visas, work permits, travel insurance, health certificates, ID cards etc) for staff or visitors.

• Sources, arranges and negotiates various options and discounted prices for hotels in the country.

• Sources, arranges and negotiates discounted airfares, travel agencies etc.

• Keeps all appropriate databases up to date on staff members, missions/other travel, document validity, residency, and any other relevant information (schools, airlines, telephone numbers, etc.).

• Organizes communication flow between ICRC offices, sub-delegations, delegations and/or headquarters regarding staff travel.

• Organizes the Travel side of events/meetings/seminars, coordinating with the parties concerned.

• Manages the filing and archiving of expatriates’ files.

• Arranges and organises school enrolment of expatriates’ children.

Minimum required knowledge and experience:

• University degree in Administration, Travel industry, Tourism, Hospitality or similar relevant training in a recognised institution

• Minimum 3 years work experience in a relevant similar field (travel agency, immigration services or hospitality industry)

• Computer proficiency

• Very good command of written and spoken English. Knowledge of French is an added advantage.

• Possession of a Driving licence is an added advantage

How to Apply

Interested candidates should submit their electronic application, CV and copies of academic and work certificates to by Friday 04th June 2021. Attach your documents as a single file/document. No paper applications will be received. Travel Officer must be stated in the email subject.

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