Reporting to: KAMPALA OFFICE EXECUTIVE DIRECTOR

            Role Purpose & Context:

The Head of Finance & Admin is responsible for coordinating the strategic activities of the finance and admin function; and manage the organisational resources in line with organisational policies and procedures. She /he will oversee the finance, admin (logistics and procurement) and human resource management of the organisation by providing support to all the areas under his / her supervision.

            Key Responsibilities: (bullet points)

Financial Management

-           Strengthen the financial management procedures and systems to ensure that FOL and the donor accounting practices, compliance and standards are adhered to

-           Support the Executive Director with the implementation of financial policies and control procedures

-           Supervise and monitor the liquidity position and treasury function of the organisation to ensure that the organisation can meet its financial obligations as they fall due.

-           Respond timely and consistently to audit queries and implement audit recommendations from the external auditors

-           Oversee the review and preparation of budgets and cashflows that comply with the grant agreements and are realistic to the financial needs of the organisation

-           Improve and maintain financial and management gathering of information systems that will enable accurate and timely reporting

-           Monitor and maintain the general internal control environment by ensuring proper utilisation of resources

-           Coordinate the monthly request of funds from Headquarters

-           Coordinate monthly, quarterly and bi-annual financial reports in close collaboration with the Finance manager at Headquarters

-           Supervise, support and maintain a competent finance team as well as training of non-finance team in line with the financial management policies

-           Supervise, manage and support the finance, grants and logistics staff

Grants Management

-           Ensure compliance with the relevant donor requirements

-           Ensure the expenditure is properly documented, is reasonable, is budgeted for and conforms to the donor principles and guidelines

-           Ensure the best use of resources by managing the budget and monitoring project expenses

-           Contributing to resource mobilisation by inputting into the financial proposals

Logistics and Procurement

-           Review procurement and disposal policies and procedure for recommendation to management

-           Support in building capacity of logistics and procurement staff on policies and procedures

-           Work closely with the procurement committee to oversee the development of vendor lists

-           Ensure that all procurement is carried out in line with the FOL procurement procedures

-           Ensure logistics team are keeping proper records

-           Oversee the tracking and recording of all FOL assets and inventory.

Human Resource Management / Admin

-           Liaise with the HR consultancy firm, on the HR issues that they would be handling to feed back to management

-           Coordinate the implementation of the HR policies, including appraisals, contract renewals, separation and updates on employment policies

-           Oversee the payroll management

Key Results Areas                  Key Competency Levels:

-           Updated Financial and Management information systems

-           A functional and updated internal control system

-           Budget planning & monitoring tools and compliance to grants agreements

-           Compliance to HR, procurement and financial management policies

-           Capacity building plan for finance & non – finance staff and partner schools

-           Timely reporting          Competency   Level

            Applying expertise and technology   

            Analysing       

            Leading and Supervising       

            Adhering to principles and values     

Qualifications, Experience & Personal Attributes needed to meet the demands of the role (required/desired):            Terms of Appointment: (Fixed permanent, outsource, etc.) 

Qualifications: ACCA, CPA or CIMA qualified

Experience: 5years practical experience in senior financial management position preferably in an international NGO (preferred). A proven experience in managing large budget. A strong experience in working with national partners, local/government authorities 

Personal attributes – Interpersonal skills, understanding of donor management, high integrity with a keen eye to detail and honesty.