Human Resources Manager -. Vision Fund

Vision Fund

NGO / Nonprofit Charitable Organizations

uganda - kampala full-time Closing date - 20/05/2019

Job Summary

Minimum qualification: Bachelors degree

Minimum years of experience: 5

Required languages: English

Required IT skills: ,MS Office

Job Description

Office                                :     VFU, Human Resources Manager

Reports to                         :     CEO

Provides supervision to    :     HR officer and training officer

Effective Date                   :     … . … (see bottom for approval box)

Purpose of the position:

Manages and coordinates the Human Resources functions for VFU including manpower planning, recruitment & selection, orientation, placement, compensation package, performance management, staff capacity building

Major Responsibilities: (please define in output format – 1-10 things of what you expect to see as a result of this position)

Key responsibilities and weighting (adds to 100%)   Key tasks & outputs   Indicators

1.            (20%) Ensure that HR is represented in all areas of the organization and that the HR manual, organizational structure and job descriptions are regularly updated and in compliance with VFU  & VFI standards.

Makes Board presentations of P & C matters            •           Provides general support services to branches on Human Resources issues

•           Updates the employee handbook on a per need basis, and ensures that all revision and addition to the policies are written in the employee handbook; Informs all concerned staff the changes entered into the employee handbook;

•           Ensures that good insurance covers for staff are in place that will be of benefit to the organization

•           All Policies  are updated 

•           As required quarterly present to board P &v C matters •           Manual updated and accessible to all staff in the organization

•           Periodic reports

•           Employee handbook in place

•           Updated JDs and organizational structure

•           All policies updated in line with local law & VFI  and approved by the board

•           Quarterly board presentations

2.         (10%) Staffing Plan   

•           Contributes and advises in senior management strategic planning, with particular responsibility for HR needs, policies and procedures;

•           Prepares and submits annual budget and plan for the approval of the SMT

•           Plans and implements procurements

•           Administers the logistics, safekeeping of the office premises and properties,          

•           Staff plan in place

•           Strategic HR policies are in place

•           Budget proposals and plan

3.          (15%)Recruitment, selection, orientation and placement      

•           Develops letters of appointment, transfer, promotion, and the like; and sends to the concerned staff after approval;

•           Conducts “due diligence” or the “fit and proper” test to assess the job applicant’s background and character;

•           Ensures that VFU maintains a standardized and systematic hiring and recruitment process; develops or updates hiring policies and procedures most appropriate to individual positions;

•           Coordinates all recruitment for VFU: reviews staff requisitions, supervises the hiring and contractual process, and arranges for the new employee’s orientation with the immediate supervisor   

•           Vacancy rate

•           # staff selected

•          (10%)  % staff retention

4.         (10%) Develop compensation  package         •           Reviews the benefits scheme (compensation, incentives, and other benefits) on an annual basis; ensures that it is properly administered in accordance with the employee handbook, and if necessary, recommends to the CEO the renewal of the scheme;

•           Conducts consultations with department heads to determine performance indicators and benchmarks per position;

•           Periodically carries out salaries and benefits surveys for the review process in order to develop and maintain a competitive compensation package and incentive schemes for staff.      •           staff salaries and benefit packages inline with industry levels

•           Salary and benefits survey reports every two years

•           Gets approval from the  VFI & board for all salary adjustments

5.         (20%) Performance appraisal

•           Develop, implement and monitor staff performance appraisals is done on a regular basis;

•           Reviews and upgrades the performance appraisal instrument, at least yearly to determine effectiveness and applicability;

•           Investigates all disciplinary and grievance cases with the respective staff, provides guidance, and corrective action through counseling, training, or instituting disciplinary procedures;

•           In consultation with the senior management, develops performance indicators and standards in promoting staff to higher posts;         

•           % staff undertaking performance appraisal

•           Updated performance appraisal tools in place

•           # Disciplinary actions taken

6.          (10%) Staff capacity building

•           Conducts periodic staff training needs and plans for capacity building- training and staff development;

•           Coordinates and develops the staff development strategy to make sure that the staff continues to achieve professional growth within VFU;    

•           % staff in training program

•           # days of training & # staff trained

•           Impact assessment reports

7.         (10%) Termination of staff   

•           Ensures that every management’s decision to demote or terminate a staff is in accordance with existing laws and regulations;

•           Prepares the Staff retirement and Staff Welfare programs    

•           No company allegations for illegal terminations

•           # staff welfare programs planned and conducted

•           Final payments and exit interviews

8.         And any other duties that may be assigned from time to time (5%)

Visit to the Filed operations  

•           And any other duties that may be assigned from time to time

•           Visit to the Field operations quarterly

•           Ensure quarterly reports on Field visits

 Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities
  • Able to lead daily devotions

Qualifications:  Knowledge and Technical Skills:

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • University degree preferably in human resources, social sciences, or psychology. MBA is added advantage  
  • 5 Years’ experience as Head of Human resource Functions
  • Familiarity with the relevant personnel management issues and trends
  • Determined personality with initiative, perseverance and the ability to motivate and manage a team
  • Capability and willingness to take responsibility and highly developed sense of integrity
  • Ready to comply and live up to and in accordance with the organization Ideals and Core Values
  • Be proficient in Micro Soft office applications
  • Be a good trainer, facilitator, mentor, and coach
  • Very good communication and marketing skills

Working Environment / Conditions:

  • Office environment:  typical office based with some travel
  • Travel:   80% Domestic and 20%international travel is desired.
  • On call:   No in the after normal working hours

How to Apply

 Send in your application letters and cvs with 3 referees to the address or e-mail below. Emails that exceed 2MB will not be considered.

While we thank all applicants for your interest, only those that qualify will be contacted. Any form of lobbying will lead to automatic disqualification.

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