Role Location: KAMPALA OFFICE
Reporting to: Head of Programmes
Direct Reports: Community Development Officers
Role, Purpose & Context:
The Development Coordinator will be responsible for coordinating the programmes and child sponsorship activities in the regions and building positive relationships with key players in line with the vision, mission and goals of . He/she is responsible for Community Development Officers based at regional level.
Key Responsibilities: (bullet points)
Planning, organizing, implementing and reviewing sponsorship procedures and systems
Establish and implement procedures for maintaining high standards of service to support Community Development Officers. Procedures relating but not limited to recruitment of children, managing communications, keeping children in school, etc
Evaluate and develop improved techniques for the management and control of sponsorship operations.
Prepare sponsorship forecasts to facilitate planning and budgeting during the financial year.
Prepare the department’s plans and budgets as per the guidelines
Monitor the performance of the department budget and take action on variances
Compile and submit the required annual consolidated procurement list to the logistics department
Oversee and maintain the sponsorship database, generate and disseminate summaries and reports for management in line with the sponsorship policies and procedures
Ensure accurate and up to date information in sponsorship files and records.
Run the weekly to do tasks analysis for sharing with the Community Development Officers and inform staff on respective new requirements and outstanding communication.
Run the correspondence outstanding report and monitor the response performance.
Monitor the department KPIs and inform management of the overall performance for strategic planning on the under-performance.
Liaison and support
Liaise with the Outreach, WASH, Quality Education, Livelihood and Partnership Coordinators to draw annual, monthly and weekly work plans for Community Development Officers in line with each departmental objectives and community/school development plans.
Maintain linkage between Community Development Officers and other programme coordinators.
Communicate accurate and complete information to both local and HQ offices
Work with Senior Management to ensure Community Development Officers run functioning and engaging regional offices.
Develop and carry out activities to raise funds for each region for development programmes
Build and maintain relationships based on mutual respect with partners
Supervise, appraise and build capacity of FOL Community Development Officers in line with organization policies; enhancing the relevant knowledge and skills.
Agree on staff performance deliverables in all programmes and sign a performance agreement plan with the Community Development Officers (CDOs).
Have annual/bi-annual/monthly individual work plans drawn and agreed upon.
Monitor the staff appraisal schedules and appraise staff accordingly.
Plan and arrange for departmental monthly update and planning meetings.
Facilitate teamwork among staff by creating a conducive working environment and providing solid leadership and management
Contribute to the development of terms of reference for auditing performance and compliance to policies at all levels.
Monitoring, Evaluation and Learning
Build capacity of CDOs in report writing and support them to ensure timely reporting to donors and partners.
Work with the Monitoring Evaluation and Learning Manager to ensure that reporting templates; data collection tools and progress monitoring tools are developed for each project and systematically utilized.
Work with the Head of Programmes to ensure that each project receives adequate and regular support supervision from the CDOs.
Consolidate activity, monthly, quarterly and annual reports and share with Head of Programmes and or concerned staff.
o Child protection: Adhere to FOL’s child protection policy and code of conduct.
-Prevent, identify, report and respond to child protection issues
- Responsible for the implementation of the CPP requirements under sponsorship.
o Risk management: Responsible for identification and management of departmental risks including maintaining an updated department risk register.
o Gender: Mainstream gender in departmental plans and activities, balance recruitment of sponsored children ratio at 50:50 girls and boys; and promote a gender sensitive environment across the department.
o Outreach: Support FOL staff, partners and supported communities including children to get deeper understanding and appreciation of the role of faith in development.
Key Results Areas: Key Competency Levels:
1. An efficient sponsorship system evidenced by compliance to the department policies and effective communication among all FOL stakeholders.
2. Improved feedback to the sponsors through HQ sponsorship coordinator
3. Growth of the integrated sponsorship function; including new local and international sponsors.
4. Timely and quality implementation of programmes
5. Competence of staff to deliver against their KRAs in the programme.
6. Timely and quality reports Leading and Supervising
Applying expertise and technology
Planning and Organising
Delivering results and meeting customer expectations
Learning and researching
Qualifications, Experience & Personal Attributes needed to meet the demands of the role (required/desired):
Terms of Appointment: (Fixed permanent, outsource, etc.)
A Bachelor’s Degree in any of the following fields: social sciences, social work, psychology; development studies or a related field.
The candidate must possess at least 5 years consistent and demonstrable experience coordinating a portfolio of multiple projects in at least 3 of the following programme areas; Education, Sponsorship, child protection, WASH, gender, livelihoods and food security, or any related programme area. Excellent organisation skills and ability to use databases and programmes like Excel. Excellent knowledge about donor relations, policies and procedures.
Personal attributes – Interpersonal skills, focused and self-motivated, high integrity and honesty.
To apply please send your CV and cover letter with 3 work related referees to the address or e-mail below.
While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification.
Plot 8 Kitante Close
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