HR Administration.- People Performance Group.

People Performance Group.

People Performance Group (PPG) was founded in 2006 by Larry Holm who is still the Director. PPG initially started as a Recruiting Firm and Human Resource Training firm but over the years, our service portfolio has grown to include Facility Management, Man Power outsourcing, Psychometric Tests with Ugandan norm groups, Team Building, and other Organisation Development services.

Over the years, PPG turnover has more than doubled, which has seen us grown to increase our staff, both internal and outsourced and also expand to open up an office in Kigali.

Over the years, PPG has grown to become a leading service provider firm with expert advice for human resource consultancy and integrated facility management (IFM). Some of the services we provide include Manpower outsourcing, recruitment, salary survey, and staff development i.e. team building, training, board assessment, performance management and other organisation Development procedures.

Job title: 
HR Administration
Employment type: 
Full time
City / Location: 
Job category: 
Human Resources
Min. years of experience: 
2 years
Required languages: 
Minimum degree: 
Bachelors degree
Closing date: 
March 27, 2018 - 5pm

Supervising Manager Title: Business Unit Manager -Outsourcing & Systems

Role Purpose & Context:
The Administrator will be charged with the role of supervising the operations of PPG staff at The Client. She or he will also be responsible for quality assurance, performance management, implementation of policies and procedures, and monitoring the subcontractors.

Key Responsibilities:

Prepare documentation for consultancies and service sub contracts
Maintain efficient communications links for effective working relations between Head Office, the Field offices and other stakeholders especially the client personnel.
Serve as the point of contact for all information regarding human resources and implement personnel policies, and ensure that the Clients’ code of conduct is adhere to by every employee and service provider
To control and account for the expenditure, ensuring that finances are effectively targeted in line with policies and procedures.
Liaise with Client to reconcile the expenditure and ensure that there are effective records for reimbursement.
Work hand in hand with the Client's department heads/end users to ensure that activities of the outsourced staff are well organized and different client/department frameworks are adhered too.
Maintain activity records that include but not limited to insurance cover schedule for staff group accident, staff medical cover, incident, leave and attendance records
Monitoring the performance of outsourced staff and conducting quarterly performance appraisals. S/he will also Supervise and appraise the fleet supervisor, office assistants, receptionist and subcontractors
Maintain activity records that include but not limited to insurance cover schedule for staff group accident, staff medical cover, incident, leave and attendance records
Ensure implementation and compliance to organisation policies such as the outsourcing process/framework and OHS policy among others.
To actively seek new and improved ways of working, this will include working where necessary with the Business Unit Manager.
Compile and present monthly overall activity monthly operation and procurement reports and reimbursable report
Any other duties as assigned by the Outsourcing Manager from time to time

Key Performance Indicators:

Effective recruitment of staff as per the organisation processes
Timely response to client requests and provision effective feedback
Ensure internal client (outsourced staff) satisfaction
Good networking and project coordination that will enhance the business
Timely and effective performance appraisal of the outsourced staff in liaison with the client
Respond to the outsourced staff concerns and ensure that the client is advised on the employment act requirements
Time provision of information to finance to for timely invoicing
Periodic meeting and reporting the client and BUM

Competency Levels:

Organising and execution of work
Analysing and interpreting
Supporting and co-operating
Interacting and presenting
Persuading and influencing
Organisation awareness
Managing change
Supporting and co-operating

Qualifications, Knowledge & Experience needed to meet the demands of the role (required/desired):

Bachelor’s Degree in a Business related Field.
A minimum of 2 year experience in a similar position
Good communication skills and ability to speak fluent English
Other skills and attributes
People management, financial and stock management skills.
Good interpersonal and problem solving skills.
High integrity and commitment to quality.
Ability to work independently or to work under minimum supervision.
Resilience, self-motivation and flexibility.
Willingness to learn and research.

Contact/How to apply: 

we urge you to send your applications as soon as possible to
All applications should be marked: ‘Client- Job Title’. E-mails that exceed 2MB will not be considered.
While we thank all applicants for your interest, only those selected for interviews will be contacted.

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